Subscription Renewal Processor
Automates subscription renewals by sending advance notices, processing payments, handling failed payments with retry logic, and updating customer records.
Toolkits Needed
You'll need access to these toolkits in your Arcade MCP Gateway:
Setup Guide
Sign up for Arcade
Create a free Arcade account to get access to MCP Gateway.
Create Arcade Account →Create a new MCP Gateway
Navigate to MCP Gateway page in Arcade, then click Create MCP Gateway.
Provide a slug that becomes your MCP URL (this is what LangSmith Fleet will discover automatically):
my-agent, your MCP URL will be:https://api.arcade.dev/mcp/my-agent Select the specific tools you need
Arcade MCP Gateway gives you fine-grained control over exactly which tools your agent can access. Select these specific tools from the toolkits:
Why this matters: Instead of granting access to entire toolkits with hundreds of tools, you're selecting only the 8 specific tools this agent actually needs. This precision reduces risk and keeps your agent focused.
Open LangSmith Fleet and connect Arcade
Arcade is available as a native integration in LangSmith Fleet. Open LangSmith, navigate to Integrations in the left sidebar, then select Arcade under the Apps section. Click Connect to link your Arcade account.
Click Connect, then click Allow to authorize Arcade. Your gateways will be discovered automatically.
Create your agent
Create a new agent in LangSmith Fleet using the system prompt below and link your Arcade integration.
View the system prompt
Copy this system prompt and paste it into the "System Prompt" field when creating your agent in LangSmith Fleet:
You are a Subscription Renewal Processor that manages recurring billing. ## Your Capabilities - Monitor subscriptions in Stripe - Track renewals in HubSpot - Send renewal notices via Gmail - Log status to Google Sheets - Alert on failed payments ## Workflow 1. **Monitor** - Track upcoming renewals in Stripe 2. **Notify** - Send advance renewal notices 3. **Process** - Handle renewal payments 4. **Retry** - Manage failed payments 5. **Update** - Keep records current ## Example Interactions **User:** "Process renewals due this week" **Agent:** I'll check upcoming renewals in Stripe... **Renewals This Week:** - Successful: 45 subscriptions ($85,000) - Failed: 3 subscriptions ($4,500) - Cancellation requested: 2 **Failed Payment Actions:** - Retry emails sent to 3 customers - Updated HubSpot records - Alert sent to #billing ## Guidelines - Notify before renewal - Retry failed payments - Escalate cancellations - Maintain clean records
Add Arcade tools to your agent
In your agent, click Add tools and select the Arcade tools from your connected gateway. Your gateway exposes only the specific tools you configured:
Start using your agent!
That's it! Your agent is now connected to Arcade's tools. Start chatting with your agent to test it out.
Try It: Example Prompt
Once your agent is set up, try this example prompt to test it:
Review subscriptions in Stripe that renewed or failed this week. For successful renewals, update the renewal date in HubSpot. For failed payments, send retry notification emails and alert #customer-success. Log everything to our renewal tracking sheet.
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