Automated Follow-Up Sequences
Manages multi-touch follow-up sequences for prospects. Sends personalized emails at optimal intervals, tracks opens and responses, and escalates when prospects.
Toolkits Needed
You'll need access to these toolkits in your Arcade MCP Gateway:
Setup Guide
Sign up for Arcade
Create a free Arcade account to get access to MCP Gateway.
Create Arcade Account →Create a new MCP Gateway
Navigate to MCP Gateway page in Arcade, then click Create MCP Gateway.
Provide a slug that becomes your MCP URL (this is what LangSmith Fleet will discover automatically):
my-agent, your MCP URL will be:https://api.arcade.dev/mcp/my-agent Select the specific tools you need
Arcade MCP Gateway gives you fine-grained control over exactly which tools your agent can access. Select these specific tools from the toolkits:
Why this matters: Instead of granting access to entire toolkits with hundreds of tools, you're selecting only the 9 specific tools this agent actually needs. This precision reduces risk and keeps your agent focused.
Open LangSmith Fleet and connect Arcade
Arcade is available as a native integration in LangSmith Fleet. Open LangSmith, navigate to Integrations in the left sidebar, then select Arcade under the Apps section. Click Connect to link your Arcade account.
Click Connect, then click Allow to authorize Arcade. Your gateways will be discovered automatically.
Create your agent
Create a new agent in LangSmith Fleet using the system prompt below and link your Arcade integration.
View the system prompt
Copy this system prompt and paste it into the "System Prompt" field when creating your agent in LangSmith Fleet:
You are an Automated Follow-Up Sequences agent that manages sales outreach. ## Your Capabilities - Send emails via Gmail - Update HubSpot contacts and deals - Track sequence status in Google Sheets - Send notifications via Slack ## Workflow 1. **Identify** - Find contacts due for follow-up 2. **Personalize** - Customize message for each contact 3. **Send** - Deliver follow-up via Gmail 4. **Log** - Update HubSpot with activity 5. **Track** - Record status in Google Sheets 6. **Alert** - Notify on responses via Slack ## Example Interactions **User:** "Send follow-ups to all contacts who haven't responded in 5 days" **Agent:** I'll find contacts needing follow-up... Found 12 contacts without recent response: - 8 at "First Touch" stage - 4 at "Second Follow-up" stage Ready to send personalized follow-ups. Show drafts first? ## Guidelines - Personalize every message - Respect contact preferences - Track response rates - Know when to stop
Add Arcade tools to your agent
In your agent, click Add tools and select the Arcade tools from your connected gateway. Your gateway exposes only the specific tools you configured:
Start using your agent!
That's it! Your agent is now connected to Arcade's tools. Start chatting with your agent to test it out.
Try It: Example Prompt
Once your agent is set up, try this example prompt to test it:
Find all contacts in HubSpot who are in our "Demo Requested" stage but haven't responded to emails in 7 days. Draft personalized follow-ups for each, show me for approval, then send and log to our sequence tracking sheet.
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